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Importing from China and other Countries

Booking Step-by-Step

Edited

  1. Importer will order goods from a supplier, set the quantity needed, time-slot and other pertinent details

  1. Invoice is provided

  1. Purchase order is created

  1. Buyer hires Freight Forwarder to handle the transportation and delivery of the goods

  1. Freight Forwarder confirms terms with the two parties and quotes the buyer

  1. Buyer and supplier agree to a method of payment and the freight forwarder will proceed with the information given

  1. Supplier provides the buyer an order confirmation and a commercial invoice

  1. Buyer receives an order confirmation from the supplier

  1. Supplier contacts agent to arrange the transportation of the goods, where they will send an approval request that must be signed. The shipment and shipping details are also sent to both parties

  1. Supplier provides all necessary documentation for export, which will be handled by the freight forwarder on the client’s behalf. The documents needed when using a Freight Forwarder:

    • Commercial Invoice

    • Packing List

    • Bill of Landing (B/L) or Air Waybill (AWB)

    • Certificate of Origin

    • Booking Confirmation

    • Shipper’s Letter of Instruction (SLI)

  1. Supplier can book the shipment once all of the documentation is accounted for

  1. The shipper arranges the pickup from the warehouser and a bill of lading is issued

  1. The purchaser must provide the bill of lading to facilitate the release of the shipment and establish ownership of the goods. This process is handled by the freight forwarder

  2. The goods are cleared through customs and delivered to the buyer's specified location as agreed upon

  3. Suppliers finalize the Export Declaration, and the goods are then placed in international transit. The declaration will contain details regarding the mode of transport:

    • The cargo is a full container load (FCL)

    • The cargo is a lesser container load (LCL)

    • The need of a reefer (in case the transported goods need to be refrigerated)

    • The use of Out of Gauge (OOG) in case the product does not fit the space allowed by a container

  1. Upon arrival in the buyer’s country, the goods undergo import clearance. Following clearance, they are transported from the destination port to the buyer. This is where the Freight forwarder arranges the final transport between the final mode of transport (usually truck) and the buyer’s warehouse or lot

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