Request for Freight Quote

Neil Updated by Neil

This portion includes how to go further seeking a freight quote (RFQ) and then choosing which one to accept.


Prepare Before You Request A Freight Quote

  • The appropriate time to commence seeking quotes is around two weeks before the shipment is ready for pickup. You will be required to compare several quotes and make a payment for some forwarders, not responding to you with a freight quote.
  • Ask the supplier to email you copies of the commercial bill and packing list. If relevant, when you’re at it, get them to show the certificate of origin, MSDS, and fumigation certificate. They’ll be needed soon after you agree to a quote. Then some forwarders will hunt these documents on behalf of you. All of these documents are included in the Shipping Basics section.
  • The same elementary information is required by the forwarders, beginning with your supplier’s contact details and the pickup and conveyance contact details.
  • If there is a door to door shipment, you’ll require both end’s address details. At times, Zipcodes are adequate at this stage, but the additional information you give, the better. If the beginning or terminus address is a port, you could rapidly check their code with this seaport code locator or airport code locator conveniently.
  • Here’s what else you should make before quoting. You can even conveniently use this as a checklist from time to time when you are requesting quotes:
  • One can use the form’s comments field to let them know that you are looking for a modest price or a speedy shipment. Inform them if you have an early deadline for delivery.
  • Forwarders act as representatives for offering cargo insurance. They also perform as agents for customs brokers (or provide the service in-house). Their forms should whether you want them to organize both services. The Freight Forwarders part goes into forwarding and customs broking in more detail.


Appeal for a Freight Quote: Email & Online Form

It isn’t easy to find forwarder reviews online. Through this, if you are searching for a forwarder, you should ask around. Appeal to other smaller businesses you know of who make international shipments and mention their forwarder on price and service.

Online Form. Look at your qualified forwarder’s website for an RFQ form, or worsening that a basic contact form. Tick your checklist as you completing their form. If something is still left on the list, add it to their comments field accordingly.

Email. If they don’t have an online form by any chance, there’ll be an interaction email address somewhere on their company site. If you call them to request a quote in its place, you should still follow through with an email. Just copy and paste quote your prep list (above) straight onto the email. Complete by asking them to authorize the receipt of your email, so you’re not left waiting.


Freight Quote Request Template

Receiving quotes from freight forwarders online is easier than ever, and you should be grateful for the simplified freight quote appeal forms that are templated, arranged, and simple to use. All one has to do is fill in the elementary shipping information, and you’ll obtain precise quotes from applicable freight forwarders.

Go through this freight quote request template:

Select The Right Quote

As each quote comes in, sensibly observe that they have got your details correct. Freight quotes can take some time to get used to because every forwarder has a diverse quote design, some charges go by various names, and charges are moved up differently.

Check that the shipment time is for the entire shipment and not just the chief shipment leg. Work out whether the shipment time adequately fits your plan. It would be best if you built a giant shield for delays for ocean freight than with air.

If you wish to comprehend the line items on your quotes, use this lead on standard freight charges.

Confirm The Booking

Once you have agreed on a quote with the forwarder, they will reserve a space or “slot” on a ship or plane. Your forwarder will require you to have completed the shipper’s letter of instruction document after that. However, in practice, forwarders often finish this for you. This is where those other documents stated at the beginning of this section comes in. The Shipping Basics section covers the shipper’s letter of instruction and those other documents.

The forwarder will also require you to sign their forwarder contract (“T&Cs”) so that they can start work on the shipment. A power of attorney (POA) forms so that they can signify Customs on your behalf.

Your supplier should do this, but also, as civility, tell your supplier.



  • Request a commercial bill, packing list, and possibly other related documents from your supplier and make a quote prep record before demanding freight quotes.
  • Reach to numerous forwarders for quotes so that you can relate quotes. Permit for some forwarders, not answering your request.
  • Request for suggested forwarders, then demand quotes from each forwarder’s online form or by email. Instead, use an online freight marketplace.


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