Create and manage a purchase order

How to view your purchase orders (POs), filter to the one you need, and create a new PO. A purchase order records what you're buying from a supplier so Prime Freight can plan the shipment against it.

1. Open Purchase Orders. Select Purchase Order in the left menu to see all of your POs.

2. Read the list. Each PO shows its status, PO number, buyer, seller, ETD (estimated time of departure), approved ETD, and the created date. Sort or filter by any of these columns — for example by status or by created date.

3. Search for a PO. Type a PO number into the search bar at the top to jump straight to it.

4. Create a PO. Select Add P.O. in the top-right corner. Fill in the order details, and add an item description and any notes.

5. Wait for review. We review new POs — usually the same day. When yours is approved, we email you to review and approve it on your side.

• Set the supplier on the PO so it links to the right company across the portal.

• Managing many POs and product styles together? See Link POs and styles.

• A PO isn't showing. Clear the status filter — an approved or draft filter may be hiding it — or search by PO number.

• The ETD looks wrong. The approved ETD is the date we've confirmed; it can differ from your original ETD. Contact your Prime Freight team if the confirmed date doesn't work.

• Add and manage suppliers

• Link POs and styles

• View and approve a booking